We are recruiting!


Operations Support Manager

New Organising Conference
4 days/week circa £30,000 f/t/e/

Background

Workplace Justice is a new company limited by guarantee that has been created to take forward the annual New Organising Conference, a project of the Network for Social Change www.thenetworkforsocialchange.org.uk, previously run by the Ella Baker School of Organising www.ellabakerorganising.org.uk/new-organising-conference. The New Organising Conference is unique in bringing together a diverse group of participants - trade unions established and new, community organisers, not for profits, academics, lawyers and journalists, with a shared interest in worker rights. In July 2024, over 100 people delivered 57 different sessions to an audience of 240 people. You can see a short video of the conference here.

Overview of role

This role, which will be largely remote, with regular online supervision and periodic meet-ups, offers the opportunity to support an important social justice initiative which has received hugely positive feedback from participants. You will have a high degree of autonomy, and a varied and interesting workload, as well as the opportunity to interact with and meet inspiring activists and educators.  Because of the annual cycle of the conference you will ideally be able to flex your working hours across the year, with the opportunity for a four week break after the conference.

Job description

To provide operational support for Workplace Justice and the New Organising Conference including finance, website, participant database, registration, social media and governance.

Workplace Justice is working with a consultant to start to put in place the systems needed to run the New Organising Conference, building on the experience of the 2023 and 2024 conferences. It is envisaged that this role holder will be involved in systems design and will then be responsible for operating the systems. The role offers 5 weeks paid holiday. PAYE or self-employed status for discussion.

Key tasks

  • Maintaining and operating a database of participants, past and present

  • Managing the registration of participants to the conference including taking payment and where necessary issuing invoices, and recruiting volunteers to assist at the conference

  • Supporting the process to select sessions and putting together the conference programme in online and print form to send to a designer

  • Contributing content to the website and keeping the website up to date

  • Implementing a social media and outreach programme

  • Attending the conference and trouble shooting as necessary

  • Setting up and running the finance system

  • Any other support tasks that may be required

Person specification

Essential

  • At least three years experience in a similar role

  • Experience of working independently

  • Close attention to detail in data handling

  • Ability to conceptualise and build systems

  • Willingness to accommodate peaks and troughs in workflow

  • Persuasive and constructive manner in dealing with other people

  • Familiarity with website editors e.g Squarespace

  • Experience of basic financial management

  • Experience of managing projects or operations with multiple stakeholders

Desirable

  • Experience of event management

  • Knowledge of and contacts in trades unions, community organisations, tenants unions etc 

  • Experience of using social media for successful outreach/marketing

  • Experience of using graphic design software e.g. Canva, Adobe

  • Ability to select and operate accounting software e.g Quickbooks

Application process

If you think this role would suit you, please send to recruitment@workplacejustice.org a CV and a full covering letter (not more than 2 pages) showing in detail how you meet the person specification, and including contact details for two referees, who will not be contacted until a provisional offer is made. If you want to understand more about the role, you may email carolyn@workplacejustice.org for a brief chat. The closing date for applications is midnight on November 12th. 

Online interviews will be on November 18th with final in person interviews held in London on 21st November. If selected for interview, we will email the interview questions ahead of the interview. As well as interviews there will be tests of competencies. All non AI generated applications with an email address will be acknowledged.

Key dates

  • The closing date for applications is midnight on November 12th

  • Online interviews will be on November 18th with notification on 16th November

  • In person interviews will be held in London on 21st November